_JOB TITLE: _PROGRAMMES COORDINATOR
_Date: _**Apply on the website** October **Apply on the website**
_Application details: _CV and cover letter should be sent to **Apply
on the website** by 5pm, 5 November **Apply on the website**
ABOUT IES DUBLIN:
IES Abroad is an American not-for-profit study abroad organization
(www.iesabroad.org ). We educate students to
become global leaders through premier study abroad and internship
programs, which offer students worldwide experiential learning
opportunities that meet the highest standards of academic quality. IES
Abroad Dublin, based in Rathmines, is currently recruiting for a
Programmes Coordinator to provide student and administrative support
to our programmes.
ROLE DESCRIPTION:
To make arrangements for all customised programmes (short-term
programmes) including:
* Creating schedules for programmes visiting Ireland and making
relevant bookings for housing, classrooms, orientations, activities,
trips and events, etc.
* Planning, developing and implementing field trips, events and
activities.
* Accompanying student groups on business and cultural visits and on
student activities; arranging leap cards and tickets; managing
bookings etc.
* Providing student and administrative support for all customised
programmes, including liaising with IES Abroad Chicago and partner
colleges to ensure all paperwork is in place, creating welcome packs,
faulty lead packs and documenting any issues that arise.
* Meeting students at the airport/student housing, assisting
checking in students/faculty at housing
* Ensuring that the shared calendar is up to date with all programme
details
* Providing support for SAF Programmes (remote & in person)
* Assisting in creating proposals for future programmes
* Providing high quality customer service to students and faculty
* Working on occcasional one-off projects and providing general
support for Assistant Director
* Maintaining a helpful and pro-active presence at all times
To support Student Affairs team in all aspects of student affairs
operations including:
* Providing support in matters relating to student housing in
collaboration with the Student Affairs and Wellness Manager
* Assisting in design and implementation of a coherent orientation
programme and materials, with a focus on the general transition to a
new academic and cultural environment to include welcome and farewell
events for students
* Responsibility for completing and updating student records and
communicating updates to relevant parties
* Making all arrangements for field trips and communicating up to
date information to students regarding trips.
* Attending field trips and events as a lead staff member. Field
trips constitute weekend work for which overtime or toil will be
offered
* Assisting students needing medical attention by referring them to
local healthcare providers
To provide general programme support:
* Supporting the DiscoverIES programme
* Managing centre social media
* Taking the **Apply on the website**/7 on-call phone as required
(on a rota basis)
* Providing front of house cover supporting students and lecturers
with general queries.
* Participate in all training as required.
* Promoting an inclusive, supportive and positive environment for
students and staff.
* General administrative tasks ? such as ordering supplies,
answering phones
* All other projects and duties as assigned by the Centre Director,
Assistant Director or Student Affairs and Wellness Manager.
* This is a student facing role that requires working in an office
with occasional out of office hours responsibilities.
SKILLS/EXPERIENCE REQUIRED:
* Fluency in English
* Degree in a relevant field
* Minimum of 5 years administrative experience
* Exceptional organisational skills and attention to detail
* Ability to create and maintain positive relationships with a wide
range of stakeholders including colleagues, students, parents and
partners.
* Excellent organisation and communication skills
* Flexibility; ability to work independently and eager to work in a
team environment
* Excellent knowledge of Dublin and ability to lead groups around
the city.
DESIRABLE:
* Experience working with American/Japanese/Chinese students
* Experience living/studying abroad
SALARY:
?**Apply on the website**,**Apply on the website**-?**Apply on the
website**,**Apply on the website** commensurate with experience
CONTRACT:
Full-time, permanent with standard probationary period. Work permit
required.
We need : English (Good)
Type: Permanent
Payment:
Category: Others
